County Records Inventory Project

With supplemental grants from NHPRC, for the past three years MHRAB and MDAH have sponsored a county records inventory and technical assistance project throughout the state. Led by MDAH Local Government Records Officer Tim Barnard, archivists have inventoried the pre-1920 county records; evaluated the storage and preservation of the records; and provided customized recommendations and consultations to county officials. The project first worked in Mississippi’s fourteen territorial counties, and then gradually moved northward, focusing primarily on the counties formed between 1818 and 1833. By June 2013, the staff had completed work in fifty-three counties. All completed inventories are now available on the MDAH Web site, During the upcoming year, project staff will work in fifteen more counties: Benton, Calhoun, Chickasaw, Clay, Coahoma, Grenada, Issaquena, Lee, Leflore, Montgomery, Quitman, Sharkey, Tate, Tippah, and Union. This work will continue until all counties have been inventoried, with expected completion in 2016. For more information about the records inventories and local government records in Mississippi, please contact Tim Barnard at 601-576-6894 or

2 Mississippi Museums Groundbreaking

The public is invited to attend the groundbreaking ceremony for the Museum of Mississippi History and the Mississippi Civil Rights Museum on Thursday, October 24, at 10:00 a.m. This historic day of festivities will feature music, food, and children’s activities and extend into the early afternoon. The museums, administered by the Mississippi Department of Archives and History (MDAH) and located on North Street near the Old Capitol Building in Jackson, will open in 2017 as the centerpiece of the state’s bicentennial celebration.

SAA Travel Grants for MS Archival Professionals

The Mississippi Historical Records Advisory Board is pleased to announce that it will provide two $500 travel grants for archival professionals to attend the Society of American Archivists Annual Meeting in New Orleans, Louisiana from August 11 to 17, 2013.

Applicants for the travel grant should be archival professionals who are *members of the Society of Mississippi Archivists (SMA), have a graduate degree, and are employed currently by a Mississippi institution. Applications are available at and must be received by 5:00 p.m., June 21, 2013. Recipients will be notified by July 1, 2013.

*If you are not a current member of SMA, you may join or renew membership by visiting its Web site at Membership will be verified by the selection committee; if you are paying by check rather than by PayPal, please do so well before June 21.
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Julia Marks Young
Director, Archives and Records Services Division
Deputy Coordinator, MHRAB
Mississippi Department of Archives and History
P.O. Box 571
Jackson , MS 39205-0571
Tel: 601.576.6991

The Mississippi Historical Records Advisory Board provides programming, resources and professional assistance to support the preservation and accessibility of the state’s historical documents and records.

Funding for this program is provided by a grant from the National Historical Publications and Records Commission.

Civil War Photos Needed

The Society of Mississippi Archivists is seeking images for Mississippi’s 2013 Archives Month poster. This year’s theme will commemorate the Civil War in Mississippi.

You’re invited to submit two images that are representative of your museum, archival, or library collections for consideration on this year’s poster. We’re looking for a variety of visually engaging material including, but not limited to: album covers; artifacts; books; broadsides; correspondence; diaries; documents; drawings; motion picture film; maps; microfilm; musical instruments; paintings, photographs; postcards; and sheet music.

Submission Guidelines:

The images must be:

    • available for publication without any copyright restrictions or question of ownership,
    • accompanied by any necessary publication permission form(s) and the institution’s preferred citation(s),
    • black/white or color (rgb),
    • of originals that are no smaller than 5″x7″ (or scanned at 100% for originals that are smaller than 5”x7”),
    • jpegs or tiffs of no less than 300 dpi, and
  • submitted to Jennifer Brannock,, by 5:00 p.m., Friday, June 28, 2013.

If you have any questions, contact me at or 601-266-4347.

Pre-Conference Workshop Registration Now Open through April 10: Tips, Tricks, and Solutions for Archival Digitization

Tips, Tricks, and Solutions for Archival Digitization

Pre-conference Workshop at the Biennial Meeting of the Society of Mississippi Archivists

Download the Registration Form

When: Wednesday, April 17, 2013, 9:00 a.m. – 4:00 p.m. Sign-in at 8:45 a.m.

This workshop will provide an overview of digitization in archival repositories. Topics to be covered include: scanning; metadata creation; copyright issues; content management systems; planning for long-term digital preservation and access; and strategies for maximizing your institution’s digitization potential. The presenters will emphasize practical, real-world application of digitization technologies and strategies. The workshop will help participants identify potential digitization projects in their own institutions and will provide a forum for sharing ideas and solutions.

Cost: $25 (box lunch Included)

Where: Roberts-LaForge Library, BI Room, Delta State University, Cleveland, MS

– Greg Johnson, Blues Curator and Associate Professor, University of Mississippi
– Kathryn Michaelis, Special Collections Digital Initiatives Librarian and Assistant Professor, University of Mississippi

Download the Registration Form

Pre-registration is required; there will be no on-site registration

Deadline to register: April 10, 2013

2013 SMA Conference Registration Now Open

Registration for the 2013 SMA Conference is now open.  The conference will be held at Delta State University in Cleveland, Mississippi, April 17-19, 2013. 

To register, please visit the following link:

Early Bird registration ends on April 8, 2013.  You can register for the conference online or by mail, and more information is available by clicking on the link above.

The Pre-conference workshop, “Tips, Tricks, and Solutions for Archival Digitization,” will be offered on April 17, 2013 from 9 a.m.-4 p.m.  Registration information for this workshop will be posted as soon as it is available.